A training session is a great way for us to fully run you through the features and services that are available to you within your Schoolzine account. This goes for both our new schools and also our existing schools. It's important for you to remember that the training is ongoing and we strongly encourage for all new schools and new liasons to book in a 30 minute session.

Training sessions can be done via the following:

• Zoom (preferred)
• Speaker phone and laptop
• Teams

How do I book in a Training Session?

If you are interested in booking in a training session. Please get in contact with Support Team: support@schoolzine.com or give us a call on (07) 5414 2372. Its helpful if you send through some dates/times that might suit you/your team best on an email and we can work around you.

Zoom

Schoolzine Training Session's are conducted via a program called ZOOM (which is similar to Skype). It is recommended to have this installed prior to your training session, however contact Schoolzine Support if you have any questions or would like to discuss another option. 

1. Prior to your training call, you would have received an email from a Schoolzine staff member outlining what will be required for your training session. Please have a read over this email at least a couple of days before your designated training time.
2. Click on the link provided in the email. This will take you through to an internet browser with a pop up that reads "Open Zoom Meetings?". Please select the "Open Zoom Meetings" button.
   
3. Keep in mind that you do not need to have a ZOOM account to attend a ZOOM meeting. Anyone can join a meeting using ZOOM, setting up an account is optional.
4. A blue circle icon with a video camera should now be appearing as a program on your desktop toolbar.
   
5. When it comes to your designated training time, all that's required is for you to click on the exact same link that you did previously on the email. This should take you through to an internet browser again and then the program will open.
6. Once the program is open, a pop up box should appear for you to "Choose ONE of the audio conference options" for the training session. If you have a headset that's connected to your computer, please select "Join with Computer Audio", as this will allow us to talk over ZOOM (similar to Skype).
   
7. As another option, there is a number that you can call. You will just need to ensure that the country is set to Australia.
   
8. Alternatively, the Schoolzine staff member will give you a phone call on your chosen number and will commence the training session. This is probably the most common method.
9. Once the training session has started, you should be able to view the Schoolzine staff member's computer screen, as they would have now begun sharing their screen with you.

How do I use the Toolbar?

1. Once you're viewing the Schoolzine staff member's screen, you'll notice that there is a toolbar along the bottom of the screen with some options.
   
2. The Mute option allows you to mute your audio. If the Schoolzine staff member has given you a call on your school number, this can be muted. However, if you have a headset connected and "Join with Computer Audio" was selected earlier, this will need to remain unmuted.
3. The Start Video option won't be needed for any Schoolzine training sessions. This would be used if a webcam was involved.
4. The Invite option allows other people to be invited to the meeting.
5. Participants allows you to view who is currently apart of the meeting. If this is clicked, a list of participants will appear on the right side of your screen.
   
6. The Share button gives you the option to share your screen. Primarily, the Schoolzine staff member will be sharing their screen with you, however you can easily share your screen with us.
7. There is a Chat feature available, for the participants of the meeting to communicate if needed. Once you click on this, a chat box will appear to the right side of your screen.
   
8. The Record option allows you to record the meeting.
9. Leave Meeting means you will now be exiting the meeting. This can be clicked once the Schoolzine staff member advises you that the training session is complete.

Please be aware that Internet Explorer is an unsupported browser. If you are using Internet Explorer to log into your Control Centre you may notice limited functionality or unavailable features.

To be able to use the full functionality of the Control Centre you will need to update your browser to a HTML5 supported browser. We recommend using either Google Chrome, Microsoft Edge, Mozilla Firefox or Safari.

If you do not currently have one of these browsers installed on your computer, you can download one from the links below.

Click here to download Google Chrome

Click here to download Microsoft Edge

Click here to download Mozilla Firefox

Updated Feb 2021

Before uploading your newsletter content, we recommend first reducing the file size of your images by processing them through the Schoolzine Image ReSZizer. This will cut down on the time it takes to upload your files.

You will also be able to adjust the height and width of your images to fit various other features within the Control Centre, such as Side Panels, Emails, Websites and SZapp Notifications.

This software is free and allows you to resize all of your images at the same time.

Installing the ReSZizer

You can install the program by clicking one of the links below. Once downloaded, launch the file and follow the installation steps.

Smart Screen Warning

This should only occur for Windows 10 users, however, upon running the ReSZizer installer, you may be greeted with a "Smart Screen" prompt (see image below). If this occurs, just click more information (if applicable), followed by "Run".

Processing Your Images

Before you get started, make sure your Images folder contains all relevant image files and galleries.

1. Open the ReSZizer application.
2. Click and Drag your Images folder into the box labeled Drag and drop images here.
   Note: You can also choose the files you wish to resize by clicking the Load File or Load Folder button at the top of the ReSZizer and navigating to your Images folder, then clicking Open.
3. To resize a single image, or to select images individually, click the Load File button at the top of the ReSZizer.
4. Set the Profile to the appropriate setting.
   Note: If you're unsure, set the profile to Image Centre. This is the default setting and perfect for resizing images for your newsletter content.
5. Click Resize.

Processing Your PDFs

This function is the easiest way to create image files from your PDFs and is perfect for if you'd like a visual to accompany your downloadable file.

1. Open the ReSZizer application.
2. Select the PDF tab.
3. Click and Drag your PDFs into the box labeled Drag and drop PDF's here.
   Note: You can also select your PDFs by clicking the Load File or Load Folder button at the top of the ReSZizer and navigating to your Attachments folder, then clicking Open.
4. Set the Profile to Convert to JPG (Default width).
5. Click Resize.

Profiles

You are able to control what dimensions your images are sized to by assigning a Profile before you click Resize.

Image Profiles

• Profile Photo - 125px width, commonly used for staff photos.
• Logo - 150px width.
• Image Float– 200px width, commonly used for images placed beside text.
• Side Panel – 220px width.
  Note: This is the Profile you will set if you are resizing images to fit into the Side Panel of your newsletter.
• Image x2 Center - 265px width, commonly used for two landscape images side-by-side.
• Portrait - 400px width, commonly use for portrait orientation images that will be centered.
• Newsflash – 500px width.
  Note: This is the Profile you will set if you are resizing images to fit into an Email Newsflash.
• Image Center– 550px width.
  Note: This is the Profile that you will set if you are resizing images to fit into the content of your newsletter.
• Gallery – 600px height.
• Design – 2000px width, can be used to compress files before sending to the Design Team.

PDF Profiles

• Convert to Jpeg (Default Width) – Converts the document to an image using the dimensions of the PDF
• Convert to Jpeg (600px Width) – Converts the document to an image and then scales it to Flyer size

Before uploading your newsletter content, we recommend first reducing the file size of your images by processing them through the Schoolzine Image ReSZizer. This will cut down on the time it takes to upload your files.

You will also be able to adjust the height and width of your images to fit various other features within the Control Centre, such as Side Panels, Emails, Websites and SZapp Notifications.

This software is free and allows you to resize all of your images at the same time.

Installing the ReSZizer

You can install the application in the Desktop App Store by searching for ReSZizer, or by clicking the link below:

Click here to install the ReSZizer

Processing Your Images

Before you get started, make sure your Images folder contains all relevant image files and galleries.

The ReSZizer will save the resized images over the top of the original files, so if you think you will need the original images later, save a copy of these files to another folder.

1. Open the ReSZizer application.
2. Choose the files you wish to resize by clicking the Folder button at the top of the ReSZizer and navigating to your Images folder, then click Open.
   Note: You can also Click and Drag your Images folder into the box labeled ‘Drag Images Here’.
3. To resize a single image, or to select images individually, click the File button at the top of the ReSZizer.
4. Set the Profile.
   Note: Standard is the default setting and perfect for resizing images for your newsletter content.
5. Click Process.

Profiles

You are able to control what dimensions your images are sized to by assigning a Profile before you click Process.

• Standard – 600px width.
  Note: This is the Profile that you will set if you are resizing images to fit into the content of your newsletter.
• Gallery – 600px height.
• Side Panel – 220px width.
  Note: This is the Profile you will set if you are resizing images to fit into the Side Panel of your newsletter.
• Design – 2000px width.
• Newsflash – 500px width.
  Note: This is the Profile you will set if you are resizing images to fit into an Email Newsflash.